Architectural Standards of the HOA

updated 01/21/2020 4:47pm

Architectural Standards for all Homeowners

 

THESE ARCHITECTURAL STANDARDS ARE MADE A PART OF THE HOA’S RULES AND REGULATIONS.

The Colony at Holbrook HOA is a not for profit organization which is governed by special Covenants, Conditions and Restrictions tied to ownership that is designed to protect and enhance property values and to maintain a visually consistent quality of life throughout the community.

Empowered by these Covenants and Restrictions, the ARC (Architectural Review Committee) is charged with the responsibility to ensure that all properties are maintained in a manner consistent with the aesthetic values established by the HOA. 

This document sets forth the Standards for making changes to the exterior of your Home and yard that must be followed.

Any modification, alteration or replacement of exterior elements of the Home or Landscaping requires a written approval from the Board of Directors or the ARC (Architectural Review Committee) PRIOR to making the modification or alteration.  Modifications and alterations include but are not limited to entry doors, storm doors, windows, construction or renovation of driveways, walkways, garages, exterior siding, roofing, gutters, landscaping, decking, patio, etc.

A Property Modification Request form must be submitted in writing and include all required information for consideration by the ARC.  You may obtain a Property Modification Request from on the HOA’s website at www.colonyatholbrook.com or you may request a copy at the Clubhouse receptionist desk.

 

A Property Modification request may only be submitted by the owner of record for the property.

For all submitted requests the following, without limitation, will be reviewed:

  • Location
  • Size
  • Conformity with the design of the Home
  • Relationship to neighboring dwellings
  • Proposed use
  • Compliance to these Standards

 

Any modification which impedes the easement rights of utilities such as gas, electric or water is prohibited.  Should any modification or alteration affect these easements, or cause damage to any utility, the Owner shall be responsible for the costs of repairs, removal and/or replacement.  Owners are responsible to locate these utilities prior to beginning any work that involves digging or building upon or over them.

Should a sprinkler head need to be moved to accommodate an owner’s modification such as a deck, patio or other structure, the owner is responsible to have this work done at their expense and must be included in the Modification Request.   Any work done to the sprinkler system must be inspected by the HOA PRIOR to the work being completed.  Any area dug for sprinkler modification must remain OPEN until such inspection of work is completed.  Any damages done to the sprinkler system by an owner or their vendor, or any damages to the sprinkler system due to a modification on the property, whether modification was done by a current or past owner, will be repaired by the HOA and the cost will be the responsibility of the homeowner.

Owners are advised that a building permit may be required for certain alterations.  Owners are responsible to obtain such permits and to ensure that all building codes are adhered to.

The HOA Architectural Standards may differ depending on the type of Home that you have.  The Standards contained in this manual are deemed to cover most types of modifications in relation to the types of Homes, however given the differences in some of the property sizes, location, and/or layout, there are some instances where modification requests will be considered on a case by case basis.

Owners are responsible to restore any areas of the property which may be damaged during any work being performed by the owner or their contractors.  If restoration to property is not completed in a timely manner, the HOA may make repairs and the cost will be the responsibility of the owner.

The written Standards contained herein are not an approval or a reason for an approval of a property modification request.

Approval of a Property Modification Request does not guarantee conformity to the governing documents.  Homeowners, the Board of Directors and the ARC have a responsibility to conform to these documents.  Please read and familiarize yourself with the HOA’s governing documents and these Standards prior to submitting a Property Modification request.

These Architectural Standards constitute part of the HOA Rules and Regulations adopted by the Board of Directors.

 

We thank you in advance for your cooperation.

 

Sincerely,

 

The HOA Management Office

and The Board of Directors

 

 

 

 

There are two types of Homes in the HOA; Attached Townhouse Homes (Sections 1 & 1A) and Detached Stand-Alone Homes (Sections 2 & 3).

The main difference between the two types of homes is the maintenance responsibility of the HOA.

Townhouse Homeowners are assessed an additional monthly fee for maintenance of certain Limited Exterior Elements. 

The Owners of Detached Stand-Alone Homes are responsible for the exterior maintenance of their Homes.

 

Maintenance Responsibility by the HOA

 

Common Properties

Maintenance of all common elements including, but not limited to, the landscape maintenance of the Lots and Common Properties, snow removal of the roadways and parking areas on the Common Properties, maintenance of the walks, parking spaces, roadways and facilities comprising the Common Properties and maintenance of any pipes, wires or conduits located outside of any Home including common water, sewer and drainage lines located outside the Homes.  Each Homeowner is responsible for snow removal of his own driveway and walks.

 

Townhouses (Attached Homes) ONLY:

Townhouse Owners are assessed in addition to the regular monthly common charges for the maintenance of certain Limited Townhouse Exterior Elements by the HOA.  In addition to maintenance of the Common Properties, the HOA provides maintenance of certain Limited Townhouse Exterior Elements including the exterior siding, roofs, gutters, walkways and driveways to each Townhouse Home which is subject to assessment under the Declaration.

 

Single Family (Detached Homes) ONLY:

Single Family homeowners are responsible to keep the exterior of their Home in a neat and clean condition.  Exterior siding, doors and windows are to be kept in clean condition.  Driveways and walkways on Owners Lot are to be kept in good condition.  Owners are responsible for the maintenance and replacement of all exterior elements on their Lot including, but not limited to, siding, roofs, gutters, walks, driveways, patios, decking, fencing as well as all elements of the Home itself.

 

 

 

STANDARD 1 – Decks and Patios and Walkways

Decks and Patios

Attached (Townhouses) may install a deck or patio on the rear of their lots.  Decks or patios may not exceed 16’ from the furthest wall on the rear of the Home. 

Under certain circumstances, the ARC will consider the extension of existing patios or decks to match to the length of the side privacy fencing on attached Homes (Townhouses).  Some units have very small rear years in relation to common property and are fenced with a small strip of turf which can be difficult to maintain.  Poor quality of turf could cause a slippery condition or surrounding surfaces may be harmed by landscaping equipment.  In these instances, as with any other Property Modification Request, considerations will be thoroughly vetted by the ARC. 

 

Detached (Stand-Alone Homes) may install a deck or patio on the rear of their lots.  The length may exceed the 16’ limit, up to an additional 8’ (maximum) provided that the property owned, as per the title survey, is equal to twice the depth of the size of the deck being installed.  To obtain a maximum of 24’, it is required that at least 48’ of the property extending from the rear of the Home is owned by the Lot owner.  The property must be equal or greater in width at all points from the rear of the deck or patio of the property line.  Properties which do not meet these requirements will be allowed to build a patio or deck up to one half of the distance from the furthest wall of the rear of the Home to the property line, but not less than 16’. 

 

All Decks and Patios must meet the following criteria:

  • Materials must be stone, pavers, composite, wood or concrete.
  • Colors must be neutral, earth tone, or painted to match the exterior color of the Home.
  • Vertical supports for second story wood or composite decks must be a minimum of 4” x 4” wood posts or painted metal posts and boxed in as to appear to be 4 x 4 wood posts.
  • May not exceed beyond the walls on the sides of the Home and may not encroach on Common Properties or neighboring Lots.
  • Ground decks may not exceed 8” inches above ground level at any point.
  • Railings and/or spindles must be compatible with the color palette of the Home and the surrounding and neighboring Homes.
  • A sample of materials being used must be submitted with your Property Modification Request.
  • Selection of materials are subject to approval by the ARC.

 

Walkways

Attached (Townhouses) – Townhouse Owners are separately assessed for the maintenance and repair of the front walkway by the HOA.  Any walkway which has been modified by a current

or previous Owner of a Townhouse will not maintained by the HOA and is the responsibility of the homeowner.

 

Both Attached and Detached Homes may request to replace their walkway with a different type of stone material as follows:

  • Materials must be stone, pavers, or concrete.
  • Color must be neutral, earth tone, or painted to match exterior color of Home.
  • Walkway must follow the contour and grade of the land on which it is built.
  • Walkway may not exceed 42” inches in width at any point and may not encroach on Common Properties or a neighboring Lot.
  • A sample of materials being used must be submitted with your Property Modification Request.
  • Selection of materials are subject to approval by the ARC.

 

 

STANDARD 2 – Fencing

Homeowners may install a fence in their rear yard as follows:

 

All types of Homes

  • The homeowner is responsible for installation and maintenance.
  • Color, type, size, style and location of fencing must be approved in writing by the Board of Directors or the ARC.

 

Attached (Townhouse Homes) – fences may be installed as follows:

  • Townhouse Owners may install (6’ to 6’6”) high privacy fencing with a maximum length of 16’ feet in between the Homes.  This fence shall be maintained by the homeowner that installed it. 
  • Townhouse owners may install a 3’ foot or 4’ high fence at the end of their property line to completely enclose their yard area.  This fencing shall be white and shall include a 6’ wide  swing gate to allow the HOA and their landscape contractors access to the rear yard.  If access is not given to the landscape vendor(s), the homeowner shall be responsible for the landscape maintenance inside their yard.
  • Fencing shall not exceed the width of the walls on the sides of the Home.

 

Detached (Stand-Alone Homes) – fences may be installed as follows:

  • Detached Homeowners may install a 3’ foot high fence to close in their yard.  This fencing must be black chain link style with vinyl coating.  This fencing shall include a 6’ wide swing gate to allow the HOA and their landscape contractors access to the rear yard.  If access is not given to the landscape vendor(s), the homeowner shall be responsible for the landscape maintenance of their yard.
  • On the zero-lot line side of a Detached Home, privacy fencing not to exceed 16’ feet in length may be installed.  Maximum height shall not exceed (6’ to 6’6”).  Fencing shall be white.
  • Homes with no zero-lot line may install privacy fences on both sides of the Home lines not to exceed 16’ feet in length and (6’ to 6’6”) in height.  The fencing shall be white.
  • Fencing shall not exceed the width of the walls on the sides of the Home.

 

 

STANDARD 3 – Patio Coverings/Exterior Structures

You must include a product brochure or specifications of any exterior additions with your Property Modification Request.

Patio Coverings including but not limited to gazebos, sunrooms, pergolas and awnings

 

Attached (Townhouse Homes) may NOT attach any awning, gazebo, sunroom or any other type of patio covering or structure to the exterior siding of the Townhouse.

  • May not exceed the allowable size of a patio or deck as per STANDARD #1 above. 
  • Color, style and types of material must conform to the color and style of the Home and the surrounding Homes.
  • Must conform to the architectural design of the Home.
  • Must be located in the rear yard of the Home and within the fenced area of the yard if the yard is fenced.
  • Must be installed in a location such that it will have a minimum visual impact on adjacent properties.
  • Detached Townhouse owners may not attach a patio covering, or any other exterior structure to any part of the siding of the Home.

 

Exterior Structures including but not limited to storage sheds, play equipment

  • A shed may be placed in an owner’s yard, no further than 3’ away from the rear wall of the home and within a fenced area only.  No shed may be placed on common property.
  • Play equipment may be placed in the rear yard of detached (Stand Alone) homes only and must be completely fenced in.  Play equipment may not be installed further than 25’ from the furthers rear wall of the home.  Owners are responsible for any damage(s) to lawns from play equipment. 
  • Any structure added to the rear of the home may not be placed any further than 25’ from the furthest rear wall of the home.
  • Color, style and types of material must conform to the color and style of the Home and the surrounding Homes and require approval of the ARC.
  • Must conform to the architectural design of the Home.
  • Must be installed in a location such that it will have a minimum visual impact on adjacent properties.

 

Hot Tubs are permitted provided that measures have been taken by the homeowner to eliminate noise from the pumps and motors and;

  • It must be located within the homes’ patio or deck area and in the rear of the home.
  • It may not be installed on any property which is not completely fenced in and must be located within the fenced area.
  • It must contain a safety cover with a latched top and closed when not in use.
  • It must be installed with hard wiring and a dedicated circuit and must meet code requirements.
  • It must be installed with a quiet pump to eliminate noise from the pump and motors.

 

The addition of any patio cover or exterior structure must be in compliance with State, Local and HOA requirements.  Homeowners are responsible for obtaining all required permits and approvals from the Municipality. The HOA may request a copy of such permit.

 

Hot Tubs may not be emptied into the lake, sewers (which feed to the lakes), or on the lawns.  Owners must use a routing system to drain the water into the owners sink.

 

 

STANDARD 4 – Doors and Windows

You must include a product brochure or specifications of the type of doors/windows being installed and include what type of materials are being used with your Property Modification Request.

 

Storm Doors

  • The replacement storm door must be white, with full-view plain glass.  Screening and kick plate must be approved.  Scalloping, grillwork or inserts are not permitted. Beveling and etching is allowed. 

 

Entry Doors

  • Entry doors must be white. 
  • They may have various styles of glass incorporated into the door but the glass must be of clear color; no stained glass colors are permitted. 
  • They may contain blinds incorporated into the glass.
  • Homes that currently have a side light window may replace the entry door with a side light window. 

 

Garage Doors

  • Garage doors must be replaced with a door that is identical to the door being replaced, with few exceptions (they must be white and constructed of vinyl or aluminum). 
  • Garage doors may contain glass on the upper portion of the door.  The glass may contain the sunburst style inserts if so desired.  The glass must be the same width as the panel sections and may run the width of the door.
  • Vertical opening garage doors, made to mimic the Carriage style garage door are also permitted.  Actual carriage type doors that open horizontally are not permitted.

 

Windows

  • Window(s) must be replaced with a window that looks identical to the window being replaced.
  • Windows must be white, contain interior grids and be constructed of vinyl, wood or composite. 
  • Windows may contain interior blinds built into the glass.

 

Rear Sliding Glass Doors

  • Replacement sliding glass doors may be replaced with sliding doors of the same size that currently exists.
  • Sliding doors may be constructed of wood, vinyl, composite or metal.
  • Replacement sliding doors may contain an interior blind built into the window and may contain interior grids.
  • French style doors may also be used for access to rear patio.

 

STANDARD 5– Building Additions/Extensions

Owners may expand their Home in the rear yard area as follows:

 

Attached (Townhouse Homes) – Owners may expand their Home in the rear yard area providing that the expansion does not exceed 25% of the rear yard area of the home and providing that vinyl siding will be replaced with the exact siding which currently exists on the home.

 

Detached (Stand-Alone Homes) – Owners may expand their Home in the rear yard area providing that the expansion does not exceed 20% of the first-floor area of the original home excluding the garage.  Vinyl siding must be replaced with same siding that currently exists on the home. 

 

Any expansion of the Home must be in compliance with State, Local and HOA requirements and must be approved in writing by the Board or Directors or the ARC.  Homeowners are responsible for obtaining all required permits and approvals from the Municipality.  Copies of permits for any building additions must be provided to the Board of Directors or the Architectural Committee prior to any work being done.  Additions done to a home without a proper permit is strictly prohibited.

 

STANDARD 6 – Driveways

 

Attached (Townhouses) – Townhouse Owners are separately assessed for the maintenance and repair of their driveway.  The HOA is responsible for the maintenance and repair of the driveways.

 

Detached (Stand Alone Homes) - Owners are responsible for the maintenance, repairs and/or replacements of their driveways.  Detached owners may request to replace their driveway as follows:

  • Driveways must be constructed of asphalt.
  • In certain instances, dependent on the size, location and layout of the property; detached owners may extend the width of the driveway for a maximum width of not to exceed 18 feet. 
  • Raised Belgium Block driveway curbs may be removed and replaced with flat pavers at the edges of the driveway.
  • Color, style and type of materials must be approved in writing by the ARC.
  • Paver driveways are prohibited.

 

STANDARD 7 – Exterior Siding, Roofing, Gutters

A sample of replacement roof or siding material must be provided with your Property Modification Request.

 

Siding

Attached (Townhouses) – Owners are separately assessed for the maintenance and repair of the vinyl siding and vinyl trim of the Homes.  The HOA is responsible for the maintenance and repair of the siding and trim on the Townhouses.  Townhouse owners are not permitted to alter the siding on the Homes.

 

Detached (Stand-Alone Homes) - Owners are responsible for the maintenance and repair of the exterior siding of the Home.  Detached Homeowners may replace the exterior siding on their Home as follows:

 

  • The color, type and style of siding must match the color and style which now exists on the Home.
  • The material must be vinyl or composite.
  • The siding material must be fire resistant.
  • The siding must be kept in a clean and neat condition.

 

Roofing

Attached (Townhouses) – Townhouse Owners are separately assessed for the maintenance and repair of the roofs by the HOA.  Townhouse owners are not permitted to alter the roof on the Homes.

 

Detached (Stand-Alone Homes) – Stand-Alone Homeowners are responsible for the maintenance and repair of the exterior siding of the Home.  Stand-Alone Homeowners may replace the exterior siding on their Home as follows:

 

  • The color, type and style of siding must match the color and style which now exists on the Home and must be approved by the ARC.  Samples of approved roof replacement shingles may be obtained from the ARC. 

 

Gutters/Leaders

Attached (Townhouses) – Owners are separately assessed for the maintenance and repair of the gutters and leaders by the HOA.  Townhouse owners are not permitted to alter the gutters or leaders on the Homes.

 

Detached (Stand-Alone Homes) - Owners are responsible for the maintenance and repair of the gutters and leaders on the Home.  Detached Homeowners may replace gutters and/or leaders on their home as follows:

  • The color, type and style of gutters/leaders must match the color and style which currently exists on the Home and must be approved by the ARC.

 

STANDARD 8 – Satellite Dishes and Antennas

Attached (Townhouses) – Owners are separately assessed for the maintenance and repair of their roofs, gutters and exterior siding and therefore, No Townhouse Owner may install a satellite dish, antennae or any item to the exterior of the Townhouses.  No exceptions.

 

Detached (Stand-Alone Homes) - Owners may install a satellite dish or antenna as follows:

All satellite dishes must be 39.37” or less and be roof mounted.  Homes with roof peaks running parallel to the curb line must mount the dish on the rear of the peak where it is least noticeable from the street.

Homes with roof peaks running perpendicular to the curb line must mount the dish as close behind the chimney chase as possible.  All roof mounted equipment of any type must conform to local, state and federal requirements.  In addition, they must have grounding adequate for lightning protection and meet all requirements necessary for homeowner insurance protection.

 

STANDARD 9 – Exterior Statues, Decorations, Flags, Signs

Exterior Statues, Ornaments, Décor

The display of exterior statues, ornaments or decor generally do not require approval provided that these Standards are adhered to.  If you aren’t sure, please inquire first.

 

  • No owner is to place any exterior statues, decorations, planters or other type of décor or personal items on any of the Common Properties.
  • No exterior statues, decorations, planters or other type of décor is to be placed upon any utility box(es) or within 3’ feet of any underground utility box(es) on the Common Properties or the owner’s lot.
  • Owners may display exterior décor in their flower beds only.  Exterior statues and decorations must not be excessive in size and may not be controversial or offensive. 
  • Solar lighting may be placed in the flower bed(s) of the home only.  Solar lights are not to be placed on the lawns of the homes.
  • Temporary Holiday Decorations including lighting must be removed within 21 days after such holiday.  Owners installing temporary holiday decorations must comply with all local laws and policies including excessive sounds or lighting distractions.  No holiday decorations are permitted to be placed upon or within 3’ feet of any underground utility box(es) on the properties or the owner’s lot.

 

Signs and Flags

  • One home security sign may be placed in the front flower bed area of the Home and one may be placed in the rear year area of the Home.  Security sign must be one which was provided by the security company.
  • No other signs, advertisements, posters, or notices of any type are permitted upon any part of the Common Properties or the homeowner’s lot without permission of the Board of Directors.
  • An American or National Commemorative flag may be displayed; however, free-standing flag poles are prohibited. 

 

The HOA is not responsible for damages or loss to any sign, decoration, statue or any other item(s) which are placed outside the home by the owner.  Any exterior décor which is not maintained by the homeowner or becomes an eyesore to the community will be removed by the HOA at the owner’s expense.

 

STANDARD  10 – Exterior Lighting

Replacing the exterior lighting on your Home generally does not require approval provided that these Standards are adhered to.  If you aren’t sure, please ask first.

 

Motion Sensor Lights

  • Must be aimed to shine only on the homeowner’s property.  Homeowners may be required to add a light deflector if neighbors are adversely affected by glare.   
  • The color, type and style must match the color scheme of the Home.
  • Lights may not be set for more than one-minute durations.

 

Walkway Lighting and other Ground Lighting

  • Ground Lights may be installed on the walkway areas at the front of each Home only.  Ground lighting is not to be installed on the front lawn areas of the Homes.
  • Ground Lights may be installed on the rear Lots providing that such lighting is not installed on or at the edge of any lawn which is maintained by the HOA.

 

Free standing light posts may not be placed on Common Properties.

 

STANDARD 11 – Landscaping

 

  • The HOA is responsible for landscape maintenance for the Lots and Common Areas, snow removal of the roadways and parking areas on the Common Properties, maintenance of the walks, parking spaces, roadways and facilities comprising the Common Properties.  Each Homeowners is responsible for snow removal of his own driveway and walk.
  • If a Homeowner modifies the original landscaping provided with the Home by the Developer, the Homeowner must either maintain at his own expense such modification or pay the HOA any additional expenses incurred through the landscape maintenance contractor (if any). If the Homeowner chooses to maintain said landscaping himself but fails to do so for a period exceeding 30 days, the HOA shall have the absolute right to step in and maintain the landscaping and pass on any expense to the Homeowner as additional HOA assessments.
  • Owners are responsible to maintain any plantings not installed by the HOA.  The HOA reserves the right to remove any non-approved plantings from the common properties or owner’s lot.
  • Owners may not alter, modify, remove, cut or trim or otherwise disturb the landscaping of the common property areas.
  • Owners may NOT alter or modify any trees, plantings or shrubs at or around the perimeter of the ponds for any reason.  Removing the root systems of the plants around the perimeter of the pond could cause breakdown of the structure of the pond edges.  If there is an issue where you feel that alterations of perimeter plantings may be required, please contact the HOA by submitting a Work Order and the HOA will have it assessed.
  • An approval in writing from the Board of Directors or the Architectural Review Committee is required for removal of trees or shrubs, or any alterations to landscaping.

 

STANDARD 12 – HVAC Conversions/Replacements

 

When converting from electric to gas heat, and/or conversion or replacement of other utilities, the following procedures apply:

  • Owner is required to submit a security deposit of $1,000.00 which will be returned upon successful completion of the conversion, following inspection and restoration of any properties which may have been damaged during the work, including but not limited to road damages.  Inspection will be required by the ARC.
  • Owner is responsible to notify the utility company and to obtain any required permits from the Municipality.  The HOA may request copies of permits.

 

Homeowners may request to install a venting system through the wall of the home for heating systems or kitchen appliance venting.  Location, size and type is subject to written approval of the Board of Directors and the ARC.

 

End.

 

 

 

 

 

 

 

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